Carolina Household Hazardous Waste Council Meeting Minutes

July 11, 2001, 10:00am

Safety-Kleen

Reidsville, NC

Attendees

Keith Anderson, Safety  Kleen

Alicia Ammons, CRA Intern

Eileen Benson, Cabarrus County

Janet Davis, City of Highpoint

Ivan Dickey, Wake County  

Jerry Forgey, EcoFlo

Tavey McDaniel, CRA

Debbie Meurs, City of Greensboro

Michele Sakwa, 3RC

Patrick Smith, CRA Intern

Bob Wohlust, Safety Kleen

                                               

Minutes

Updates

 

Keith Anderson:                

In August they will receive more RFPs.  Business is going well.

Janet Davis:                         

No program yet but hope to have one soon.  Did a one-day paint collection with the Scouts and EcoFlo, went well.

Ivan Dickey:                         

Program is out to bid.  Bids are due Monday, will take 2-3 weeks to evaluate then they will select and negotiate a contract to start October 1^st.  It will be a 1-year with a 4-year renewal.  675,000 lbs. @ $.80/ lb this past year.  Conduct events 2 Saturday’s per month year-round and see 280-300 cars each Saturday.  Sent RFP’s to 9 contractors (8 from a compiled list provided by Debbie and Nancy plus one local company that called him).  Cost per participant has been about $80.  Contractor sent their spreadsheets regularly which helped in record keeping this year.

Alicia Ammons:                 

Intern with CRA, works on America Recycles Day among other things.  3 weeks to go.

Patrick Smith:                     

Intern with CRA, doing web site work among other things. 3 weeks   to go.

Jerry Forgey:                        

Excellent year, business growing with HHW.  Helped High Point  & Eagle Scouts with paint collection.  Operating sites all over the region.  Ann has left EcoFlo for personal reasons and Jerry will replace her on the council.  He accepted her prior assignment.

Tavey McDaniel:         

Eileen Benson:                    

Permanent facility still not open.  Waiting on the final Erosion control approval for the site.  New target date is in mid September.  EcoFlo will be handling the materials in the beginning but it will eventually go out for bid.  Ivan asked what some of the slow down has been since it was supposed to have been opened since January.  The site location is on poor soil.  Formerly a wastewater treatment facility there is a significant amount of sludge in the soil.  Area also used for some C & D landfilling.  The City of Concord donated the land and still operates their yard waste/ composting & mulching program in the same area.  Some sections of the proposed site will need to be excavated up to 13 feet down before the facility can be built.  Tried to move facility to other parts of the land but could not find workable soil.

 

Technical Guide

Debbie Meurs, all materials collected are in boxes at her office.  Does have a file of recently collected materials.  Has Keith’s submission of his PowerPoint presentation.  Needs to depersonalize it for the purposes of the tech guide.  Waiting to hear from Sherri on HHW in the Carolinas.  Jerry went over Ann’s assignments with Debbie and will submit what is missing.  RFP’s vs. contracts.  Some programs use the RFP as the contract; Debbie prefers a separate contract.  Has examples of RFP’s but needs contracts.  Ivan, Bob, and Jerry will submit examples.  From these the committee and council will select the 1 best example from each type of program to highlight in the guide.  Still need site plans.  The introduction and history of the council are nearly done, waiting on changes to the funding of HHW from Denese.  CESQG is done, RFP’s are done.  Site Safety plans and training are done.  Will spend one of the future meetings sorting through all the material to finalize the guide when ready.

Still Need:

   

1. Update on HHW programs in the Carolinas – Sherri

2. Example contracts – Jerry, Ivan and Bob

3. Example site plans – showing traffic flow, building placement, etc. – everyone

 

Tech Guide Advertising

A committee was selected to work on the advertising in the guide:  Al Bouldin, Royce Batts, Ivan Dickey, and Tavey McDaniel. Group will work on ads set up and discuss at the next meeting.

Eileen will bring the GreenSpec Binder to the next meeting as an example of a possible way to do the guide.  It was discussed to include the brochures from vendors so users could see the products and get more information.  Ivan prefers no brochures, just the resource list to avoid it getting too bulky. 

 

Conference Workshop

Ivan suggested an overview of the Table of Contents.  Slides showing different designs.  An overview of what is in the guide and the resource list.  It was also suggested to give the guide after the intro then have a round table discussion.  4-5 tables covering grouped areas of the guide.  A moderator will be provided per table and an overall moderator to move the groups every 15 minutes to another table for discussion. 

Ivan also suggested giving all workshop attendees an HHW item when they enter to determine which tables they go to first in the discussion portion.  Tentative layout: 15-20 minute overview, 15 minutes @ each table.  Lab packing will also be a part of the workshop to give practical hands-on experience.  We will offer the option to tour Buncombe County’s HHW program after the workshop. 

We can expect 25-60 people to attend the workshop.  SK had 40 at their workshop in Asheville the last time.  Information should be directed to municipalities but can be promoted to large companies as well as they would follow the same procedures if running a program.

A committee was selected to work on the HHW council’s workshop: Steve Swaim, Keith Anderson, and Jerry Forgey

Each council is being given the opportunity to have a representative on CRA’s conference committee this year.  Steve Swaim was selected and has accepted the responsibility since the meeting.  The conference is tentatively scheduled for March 25^th-27^th, 2002.  

Miscellaneous

A Hazardous Waste monster is needed as a mascot for the council, Debbie & Eileen will work on the design.

Yvonne Hopkins of Square D set up a program for the company.  It was very successful. Ask her to give a presentation on her project at the conference and to write an article for the Rword.  He program was paid for out of the recycling revenues.  Ask her as well about a submission for the Tech Guide.  

Council Buddies

This program was suggested to extend the reach of our council.  We realize that many members and interested individuals are unable to attend meetings.  13 “Core Members” have been identified and will each take a list of names to contact after each meeting with a personal phone call.  The intent is to get more council members involved and participating on projects and with feedback even if they are unable to attend meetings.  The “Core Members” are members of the council who have regularly attended meetings over the past 12 months.   

Other Business